Job Description


Executive Purchase



Reporting To

Manager Purchase / Project Head / DGM Admin

Objective of the position

Assist in the operational activities and the documentation of the purchase at site

Person Specification

Age : 25-30 years


Essential : Graduate any

Desirable : B.Com

Person Specification :

Male / Female Candidate

Work Experience Desirable

Essential : 4- 6 years in purchase function

Desirable: Minimum 2 years in real estate procurement

Technical / Soft Skills required: Proficiency MS Excel, Tally, exposure to ERP platform, Co-ordination/ Followup skills and a Quick learner

Salary: Rs. 3 – 3.5 Lacs

Detailed Work Activities:

  • Collecting quotes from the Vendors along with technical details
  • Preparing Cost comparative statement along with technical details
  • Follow up with Vendors for smooth and timely delivery of material ( As per stock availability at site and site requirement )
  • Prepare Reports and MIS as per department requirements.
  • Ensure proper filing of Purchase Orders & Quotations received from various parties/vendors etc.
  • Manage vendor data base and effectively track the same as and when required.
  • Manage filing and retrieval of Catalogues
  • Ensure that the indents received are processed as per agreed timelines and develop a mechanism to track delays and take necessary actions accordingly.
  • Effective follow up with the vendors for timely delivery of proposals, quotations and material supply
  • Coordinate with the stores and Site Incharges
  • Local Cash purchases as per site requirement and company policy

Key Results Areas

Ξ Qualitative

  • Coordination and networking with existing vendors
  • Coordinate with vendors for timely procurement of proposals and quotations as per agreed material specifications and related follow ups and negotiations
  • Preparation of comparative cost estimation of proposals collected and send to HO as per agreed time line in TAT
  • Coordination with HO / Vendor for procurement of material as per site requirement

Ξ Quantitative

  • Accurate recording of cost comparatives statements for decision making
  • Adherence to all TATs committed to other departments
  • Local cash purchases as per site requirement and company policy

Result Measurement Parameters

Ξ Qualitative

  • Timely follow up to ensure availability of all material required at sites as per Purchase orders
  • Proper maintenance of relevant vendor database with contact details.

Ξ Quantitative

  • Meeting of related departmental TATs
  • Accurate and comprehensive cost comparison of material to be purchased