Job Description

Designation/Department

Sr. Manager Purchase

Location

Head Office, Jasola

Reporting To

In-charge Procurement/ Director

Objective of the position

Identification of material requirement (based on project plans, inventory levels and lead time) and timely procurement  of the same at the most economical rate without compromising on quality. The position is additionally responsible for stocking and issuance of the said material.

Results to be achieved

  • New Vendor development & Effective relationship management with existing vendors
  • Accurate cost analysis of material for effective decision making
  • Timely procurement of material as per specifications, at minimum cost without compromising on quality
  • Recording of all purchase documentation
  • Coaching Developing and retaining a strong purchase team

Results Measurement Parameters

  • Number of new & relevant vendors developed for each main product/material required
  • Timely availability of all material required at sites which conforms to planned cost and quality
  • Savings on account of timely purchase, volume purchase, vendor choice
  • Accurate and comprehensive cost analysis of material to be purchased
  • Accurate and comprehensive technical analysis of material
  • Adherence to all TATs committed to other departments
  • No under stocking or overstocking

Person Specification

ACADEMIC AND PROFESSIONAL QUALIFICATIONS

(State discipline and level of qualification required)

Essential: Minimum Graduate Level

Desirable: Preferable B. Engg. / B. Tech

Work Experience Desirable

Work Experience

  • 8 years in purchase function of a construction company/Real estate company
  • Currently  handling  centralized system for multiple projects ( min 3 projects) for at least 2 years

Technical / Soft Skills required

  • Knowledge of Tally + ERP
  • Good communication – oral + written
  • Good working knowledge of MS Excel
  • Coordination/Networking/Interpersonal skill are important
  • Honesty and a strong sense of ethics is important

Key Results Areas

Planning and estimation of material requirement

  • Procure material schedule and estimate from project planning department
  • Collate all material requirement from all projects
  • Plan & schedule for material procurement in volumes for economical buying
  • Preparation of comparative of available products as per their cost, brands and features and Technical analysis

Procurement of material – centralized  and  local

  • Prepare and process requisitions and purchase orders for material supplies
  • Timely procurement of material as per specifications, at minimum cost without compromising on quality
  • Review purchase order claims and contracts for conformance to company policy.
  • Install a system of inspection to ensure that materials received are as per specifications
  • Coordinate with Accounts for timely payment to vendors
  • Manage local purchases on site

New Vendor Development + Managing Existing Vendor relationship

  • Locate vendors and maintain a database with their product availability  and terms for sales
  • Collect offers and samples and negotiate with suppliers to reduce the cost of material without compromising on quality & time.
  • Resolve vendor or contractor grievances and claims against suppliers.

Documentation,  Development and Adherence to SOPs for all purchase related activities

  • Preparation of purchase orders, MRN
  • Maintain records of goods ordered and received , Prepare reports regarding market conditions and merchandise costs.
  • Supervision of records maintained by stores – Indents received, material issued, reconciliation of inventory

Team coaching and development

  • Identify strengths and areas of opportunities of the purchase & stores team
  • Create a comprehensive action plan to help deal with individual gap areas
  • Identify and drive training of team members to create a cross functional team ( who can handle different aspects of purchase within the department)
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